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PRIVACY NOTICE

This privacy notice’s purpose is to confirm what Legendre UK Limited, known as “we”, “our”, “us”, does with your personal data.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

·       Your consent. You are able to remove your consent at any time.

·       We have a contractual obligation

·       We have a legal obligation

·       We have a vital interest

·       We need it to perform a public task

·       We have a legitimate interest

Your information is securely stored.

We are registered with the Information Commissioner’s Office with the registration number ZA746590.

YOUR DATA PROTECTION RIGHTS

Data protection legislation gives you eight rights over your personal information. Whether a particular right applies depends on why information is being processed. Below we have outlined each of the rights and specified where a right would always apply.

The right of access

You have the right to ask for copies of the personal data that we hold on you. This right always applies. However, there are exemptions which mean you may not get all the information you have requested.

The right to rectification

You have the right to ask for any inaccurate or incomplete information to be updated. This right always applies.

The right to erasure

In some circumstances you have the right to ask for information to be erased.

The right to restrict processing

In some circumstances you have the right to ask us to restrict the way we use your personal data.

The right to object to processing

In some circumstances you have the right to object to the ways in which we are using your personal data.

The right to be informed

You have the right to be told how your personal information will be used before it is collected from you. This privacy notice is key part of how we are fulfilling this right, additional privacy notices and transparency statements may also be provided.

The right to data portability

In some circumstances you have the right to request a copy of your personal data in a structured, commonly used and machine-readable format, or have it sent to another organisation. Due to the way we collect and use information this right is unlikely to apply.

Rights related to automated decision-making including profiling

You have the right to not be subject to automated decision making, if this results in legal or other significant effects on you.

When you contact us to exercise any of your rights, we will:

·       acknowledge that your request has been received

·       inform you if your request is not applicable, and give the reasons why

·       endeavour to act on your request within the statutory time period, usually 1 calendar month

·       let you know if more time is needed to respond to your request

·       explain any exemptions we have applied

More information on your rights and how and when they apply can be found on the Information Commissioner’s ‘Your data matters’ page.

OUR DATA PROTECTION POLICY

We are committed to fostering a culture of transparency and accountability by demonstrating compliance with the principles set out in data protection legislation.

You can find out more about how we comply with data protection legislation in our data protection policy.

This privacy notice outlines how we use personal data, including data we collect from or about you.

YOUR DATA WITH US

Find below how we use your data.

Job Applicant

CONTACT US & HOW TO COMPLAINT

If you want more information or if you have any concerns about our use of your personal information, you can make a complaint to us at: Maxime Goualin - 5 rue Louis Jacques Daguerre F35136 Rennes – FRANCE.

Alternatively, you also have a right to raise issues with the Information Commissioner’s Office.

JOB APPLICANT

HOW DO WE HANDLE JOB APPLICANT DATA

Legendre UK Limited will use your personal information as outlined here to manage applications for employment with the company.

This information applies only to the application and selection process.

WHAT INFORMATION WE NEED

When you apply to a vacancy, the following information is collected:

·       name

·       contact details (email address, phone number, postal address)

·       past employment and educational history

·       any personal information mentioned on your CV or application

·       referee details in some cases

You will also be asked to provide equality, diversity and inclusion information such as:

·       religion

·       ethnic group

·       gender identity

·       sexual orientation

If you are invited for an interview:

·       you may also be asked if you have any accessibility or other needs

·       interview records will be created

If you are successful and receive an offer of employment, more personal information will be needed such as:

·       proof of identity and right to work in the UK

·       bank details

·       information about your health

·       anything else that might be relevant

WHY WE NEED YOUR INFORMATION AND WHAT WE DO WITH IT

The reasons we collect your personal information are:

·       carry out the recruitment process

·       meet our legal obligations (for instance, Equality Act 2010 and ensure we understand and implement any accessibility needs for an interview and any employment)

·       carry out pre-employment checks (Right to Work in the UK)

·       check qualifications and other conditions of employment

·       enrol you with the pension provider

·       pay you and manage your tax and national insurance contributions

Your information is stored securely on the DigitalRecruiters software, published by the company BANKESS, to share job offers and to collect and manage applications.

Who we share your information with

Legendre UK uses the following processors:

·       Pension providers

·       UK Visa and Immigration

·       Recruitment agencies

·       Recruitment management providers, (CEGIC, TalentSoft)

·       Occupational health providers

·       Other organisations for pre-employment

How long we keep your information

We will keep your personal information for as long it is needed to fulfill the purpose for which it was collected. It will be kept in accordance with our information management policy and retention schedule.

The lawful basis we process your information under

The lawful basis we use to process your personal data will depend on our interaction with you, it is likely to be:

·       performance of a contract

·       legal obligation

·       public task

·       consent

The rights you have

The rights you have will depend on which lawful basis is used to collect and process your personal data.

The rights that apply regardless of what lawful basis is used are:

·       the right of access

·       the right to rectification

·       the right to be informed

·       rights related to automated decision-making including profiling

To find out information on your rights under UK Data Protection Legislation, read your rights in our Privacy Notice.